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 October 11, 2005
CALL TO ORDER (REGULAR
MEETING) EXECUTIVE SESSION OPEN TO THE PUBLIC OPENING REMARKS BY PRESIDENT
AND Executive Director Larry Paulson
introduced and welcomed guests. Attending were:
APPROVAL OF MINUTES Approve and Sign Minutes of Regular Meeting of September 13, 2005 On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved the minutes of the regular meeting of September 13, 2005, as distributed. RECOGNITION OF NEWLY-HIRED PORT DIRECTOR OF FACILITIES Executive Director Larry Paulson and Deputy Executive Director Todd Coleman introduced Curtis Shuck, newly-hired Port Director of Facilities. The Commissioners welcomed Curtis to the Port of Vancouver. OPEN FORUM Local 4 President Steve Kadow requested that the Commissioners give consideration to purchasing a heavy lift crane for port operations. The Commissioners and Mr. Paulson that the request has been considered in past budget deliberations and would continue to be given serious consideration during upcoming budget deliberations. Donation Presented to Habitat for Humanity. Executive Director Larry Paulson reported that proceeds from this year's Night Golf event were being presented to the Evergreen Habitat for Humanity. A check in the amount of $5,430 was presented to Stacy Mortensen, Executive Director of Evergreen Habitat for Humanity, on behalf of Port employees, by Commission President Moser. Mr. Paulson acknowledged special efforts of Local 4 President Steve Kadow, who helped sell raffle tickets for prizes being given away at the event. Ms. Mortensen thanked the Port for the check and said it will be used toward payment of a project that was completed in July. Update: Gary Schuld, United Harvest Mr. Schuld reported that after being shut down since late May, due to an estimated $55 million of damages sustained in explosions in two dust collecter bins, repairs have been completed and operations have resumed at United Harvest. He expressed appreciation to all those involved in expediting the repair project. ACTION ITEMS Authorization to Solicit Requests for Qualifications for "Grant Writing Services" Environmental Services Director Patty Boyden presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commissioners. On motion by Commissioner Miller, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners authorized the Executive Director to solicit Requests for Qualifications for "Grant Writing Services." Authorize Change Order #1 to a Personal Service Contract with Jones & Stokes for "NEPA Consultant Services" Deputy Executive Director Todd Coleman and Environmental Services Director Patty Boyden, presented the staff report, as contained in the agenda packet. With Jon Hale and Lisa Larabee, from Jones & Stokes, they also gave detailed historical project reports and discussed the proposal with the Commissioners. On motion by Commissioner Moser, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners authorized the Executive Director to sign Change Order #1 to a Personal Service Contract for "NEPA Consultant Services" with Jones & Stokes which increased the contract by $5,801,727.52 for a not to exceed total contract amount of $7,262,107,52 and increased the expiration date until December 31, 2008. Authorization to Solicit Requests for Proposals for "Security Services" Operations Manager Mike Schiller presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commissioners. On motion by Commissioner Miller, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners authorized the Executive Director to solicit Requests for Proposals for "Security Services." UNFINISHED BUSINESS There was no unfinished business to come before the Commission at this meeting. NEW BUSINESS Port of Vancouver USA Contract Log Executive Director Paulson presented the Port Contracts Logs dated October 11, 2005. ACCOUNTS PAYABLE Commissioner Miller mentioned that a settlement relative to the Port's deliquent stormwater fees had been reached. He went on to say that in exchange for Port payment of outstanding fees, the City would assume future maintenance responsibility for all the Port sediment ponds. On motion by Commissioner Baker, seconded by Commissioner Moser, and unanimously carried, the Port of Vancouver USA Board of Commissioners ratified and approved payment of September 2005 Vouchers 014296 - 014796 in the amount of $3,225,442.82 and September 2005 Payroll Checks and Direct Deposits in the amount of $195,150.82. EXECUTIVE DIRECTOR AND STAFF
REPORTS Executive Director Paulson reported on the following events:
Facilities Director Curtis Shuck gave a comprehensive report on current Port construction projects. Operations Manager Mike Schiller gave an update on Port break bulk cargo volumes. He reported that the amount of imported and exported cargoes handled at the Port through September 2005 has equaled the total amounts handled in all of 2004. Executive Director Paulson announced
that employees of the Port of Vancouver, in cooperation with employees
from the Ports of Longview, Kalama and Portland, participated in
a Hurricane Katrina relief effort that gathered over $4,000 in donations.
Finance Director Maggie Smith reported that construction of the Columbia Gateway disposal site has been completed and, as a result of that completion, a reimbursement of $1.08 million had been received by the Port. She added that a reimbursement for the remaining $130,000 has been submitted to the state. Executive Director Paulson invited the Commissioners to attend a POVEA Halloween Luncheon at noon on Monday, October 31, at the Maintenance Facility. Executive Director Paulson announced that the annual meeting of the Pacific Northwest Waterways Association (PNWA) would be held during the following three days at Vancouver Hilton. Executive Director Paulson also reported that
a Commission workshop regarding a Port employee compensation study,
would be held Friday, October 21, beginning at 2:30 p.m. COMMISSIONER REPORTS Commissioner Miller reported on
the following events he had participated in since the last Commission
meeting:
Commissioner Miller asked for an update on the condition of the longshoreman who was recently injured at the Port. Local 4 President Steve Kadow responded that Pet Machiowski's leg was amputated four days earlier and he was facing severe challenges. The Commissioners asked that Mr. Kadow relay their best to their best wishes to Mr. Machiowski and his family. Commissioner Miller reported that the Port of Portland International Air Service Committee, of which he is a member, would hold its next meeting at the Vancouver Hilton. He invited the other Commissioners to attend the meeting and offered to provide additional information regarding the schedule as soon as it was available. Commissioner Baker reported that she participated in the following events since the last regular Commission meeting:
Commissioner Moser reported that he gave a Port of Vancouver
welcome at the WPPA Environmental Seminar held at Vancouver Hilton;
attended the Vancouver Lake Watershed Task Force; attended the
Lauri DeMaris breakfast and Dan Brown luncheon events at the Port;
held a regular meeting with Executive Director Paulson; and voiced
plans to attend the PNWA event at the Vancouver Hilton during
the next three days. ADJOURNMENT WORKSHOP ON PORT STRATEGIC PLANNING Commission President Bob Moser called a strategic planning workshop of the Port of Vancouver USA Board of Commissioners to order at 12 p.m., Tuesday, October 11, 2005 at the Port of Vancouver USA Administrative Office, 3103 N.W. Lower River Road, Vancouver, Washington 98660. Executive Director Larry Paulson
welcomed those attending the workshop.
Executive Director Paulson explained that the purpose of the workshop was to discuss a ten-year strategic plan, which provides a framework for operations and accountability. He added that the proposed plan was created by a team of Port employees, coordinated by Becky Eisiminger, and thoroughly reviewed by the directors. Mr. Paulson praised the efforst of the Strategic Planning Committee and voice support of the proposal due to its ability to set the course and create internal structure and accountability of the Port. Strategic Planning Committee Chair Becky Eisiminger reviewed the proposal with the Commissioners and staff. Executive Director Paulson encouraged the Commissioners to submit proposal feedback to Ms. Eisiminger since the committee will continue refinement of the document for further consideration by the Commission. ADJOURNMENT The workshop ended at 12:55 p.m. and the regular meeting was adjourned.
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