 |
|
||||||||||||
 |
 |
 |
|
 |
|
 |
|
 |
|
 |
|||
|
|
 October 25, 2005
CALL TO ORDER PUBLIC MEETING EXECUTIVE SESSION OPEN TO THE PUBLIC OPENING REMARKS BY PRESIDENT
AND Executive Director Larry Paulson
introduced and welcomed guests.
MINUTES - REGULAR MEETING On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners adopted the minutes of the October 11, 2005, regular meeting as presented. OPEN FORUM There were no comments from the audience at this time. ACTION ITEMS Approval of 2006 Preliminary Budget Finance Director Maggie Smith presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commission. On motion by Commissioner Baker,
seconded by Commissioner Moser, and carried unanimously, the Port
of Vancouver USA Board of Commissioners adopted the 2006 preliminary
budget as presented. Authorization to Sign Stormwater Memorandum of Understanding Director of Facilities Curtis Shuck presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commission. He stated that, due to a previous commitment, City Public Works Director Brian Carlson was delayed but did plan to participate in this discussion. Commissioner Miller stated that he had several concerns regarding the proposed Memorandum of Agreement and had recommended revisions to staff for incorporation in the document. Executive Director Paulson recommended that the Commission discuss the changes and said the document would be revised accordingly before it is signed by him. It was agreed that this discussion would be postponed until Mr. Carlson's arrival later in the meeting. Authorization to Solicit Competitive Proposals for a Bulk Storage Facility Director of Facilities Curtis Shuck and Sr. Director of Marketing and Operations Alastair Smith presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commission. On motion by Commissioner Miller, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners authorized the Executive Director to solicit competitive proposals for a bulk storage facility at Terminal 2. UNFINISHED BUSINESS There was no unfinished business to come before the Commission at this meeting. NEW BUSINESS There was no new business to come before the Commission at this time. EXECUTIVE DIRECTOR AND STAFF
REPORTS Mr. Paulson reported that he had participated in the following meetings and events since the last regular meeting:
Mr. Paulson stated that he missed the last Vancouver Lake Watershed Partnership meeting due to the PNWA Annual Meeting, and Maureen Chan-Hefflin, who attended in his place, gave a report on the meeting. Executive Director Paulson congratulated Deputy Executive Director Todd Coleman for being selected as a recipient of the "Accomplished & Under 40" 2005 awards program in Clark County. He said that Todd was nominated by the Port and would be recognized at a luncheon on Thursday, November 10, at the Vancouver Hilton. Mr. Paulson reported that Linda Carlson successfully completed another examination in the process of obtaining certification as a Certified Commercial Investment Manager. He commended Ms. Carlson for her diligence and success in that endeavor. Mr. Paulson reminded the Commissioners of a POVEA quarterly luncheon being held at noon on Monday, October 31, at the Port's maintenance facility and encouraged their attendance. Mr. Paulson announced that the Port is currently recruiting to fill the newly-created position of Community Relations Manager, in the Public Affairs Department, and that Craig Heimbucher will begin employment at the Port as an Environmental Services Specialist, also a newly-created position, on October 31. Communications Manager Maureen Chan-Hefflin reported that her plans to attend the AAPA Annual Meeting in Tampa, Florida, this week were canceled due to Hurricane Wilma. Public Affairs Director Addison Jacobs reported on the RTC visit and tour with Louise Bray, Governor Gregoire's Transportation Advisor, during the recent PNWA Annual Meeting. Mr. Paulson announced that the Port Tenants Annual Holiday Event will be held on December 20 at the Quay and will include a celebration honoring Commissioner Moser upon his retirement. Mr. Paulson stated that scheduling of the Port RePort is being finalized and said that either January 26 or 27, 2006, will likely be selected as the date.
COMMISSIONER REPORTS Commissioner Baker reported on
the following meetings and events she attended since the last
regular meeting:
Commissioner Miller reported
on the following meetings and events he had attended since
the least regular meeting:
Commissioner Miller questioned Mr. Paulson regarding the recommendation of the salary consultants that a Human Resources administrator be hired at the Port. Mr. Paulson responded that the matter was being reviewed internally and he did not feel certain that the position is warranted at this time. Commissioner Miller reported that he and Executive Director Paulson attended a meeting of the Port of Camas-Washougal Board of Commissioners on October 24 because he had been told that representative of the Port of Ridgefield planned to make a presentation on its proposal for changing port representation on the Regional Transportation Council. Commissioner Miller said that he read a statement in opposition to the Port of Ridgefield's proposal at the meeting, and has since learned that the Port of Camas-Washougal Commission does not plan to support the Port of Ridgefield's proposal. Mr. Paulson mentioned that the intent of the Port of Ridgefield's proposal is to provide more north county representation on the Regional Transportation Council and they emphasized the fact that their proposal in no way reflects upon Mr. Miller's participation as the port representation on RTC. Commissioner Miller pointed out that the Cities of Ridgefield and LaCenter and the Town of Yacolt have not supported the Port of Ridgefield's proposal. Commissioner Miller encouraged Commissioners Moser and Baker to attend an International Air Service Committee meeting at the Hilton Vancouver on November 2 at 3 p.m. Commissioner Miller report that on November 1 he and Brad Hutton, from the Hilton Vancouver, are representing Southwest Washington on a 27-member tourism summit in Seattle at the request of Governor Gregoire. Commissioner Moser reported that he attended the PNWA Annual Meeting, a Vancouver Lake Watershed Partnership meeting, a democracy forum at Ft. Vancouver High School, and the Port Board of Commission salary and benefits workshop. Executive Director Paulson and the Commissioners commended Jonathan Nelson for his recent port-related article in The Columbian. Executive Director Paulson congratulated Counselor Lisa Lowe for being elected President of the Camas-Washougal Chamber of Commerce. ACTION ITEMS, CONTINUED Authorization to Sign Stormwater Memorandum of Understanding (Continued) Facilities Director Shuck welcomed City Public Works Director Brian Carlson to the meeting and Mr. Carlson thanked the Commissioners for delaying action on this item to accommodate his schedule. Directors Shuck and Carlson and gave detailed background information on the proposal and continued presentation of the staff report including a review of the proposed Memorandum of Understanding with the Commissioners. Commissioner Miller asked, in addition to the changes he had already requested by email that staff incorporate in the agreement, that Item 1 of the Memorandum of Agreement include "as specified in the Stormwater Management for Southwest Washington Manual and the Critical Areas Handbook" at the end of the first sentence to read "The City will perform maintenance and minor repairs of the Port's storm water facilities in accordance with the City's standard maintenance service levels as specified in the Stormwater Management for Southwest Washington Manual and the Critical Areas Handbook." On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners authorized the Executive Director to sign the Stormwater Memorandum of Understanding between the Port of Vancouver and the City of Vancouver as amended. ANNUAL BUDGET WORKSHOP The regular meeting was recessed
at 10:37 a.m. and an annual budget workshop was held from 11
a.m. to 2:30 p.m.
Staff conducted a detailed review of the proposed 2006 Port of Vancouver budget and discussed the proposal with the Commissioners. Rod O'Hearn asked that consideration be given to purchasing a heavy lift crane and Executive Director Paulson assured him and the Commissioners that the request was considered during 2005 and will continue to be considered in 2006. Following the completion of the review, Finance Director Maggie Smith stated that a public hearing on the proposal would be held at the November 24, 2005, regular meeting. ADJOURNMENT There being no further business to come before the Port of Vancouver USA Board of Commissioners, the October 26, 2004, regular meeting was adjourned at 2:30 p.m.
|
|
 |
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
|
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
 |
 |
 |
 |
|
 |