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 November 8, 2005
CALL TO ORDER PUBLIC MEETING EXECUTIVE SESSION OPEN TO THE PUBLIC OPENING REMARKS BY PRESIDENT
AND Executive Director Larry Paulson
introduced and welcomed guests.
JD White Company The Columbian MINUTES - REGULAR MEETING October 21, 2005, Board of Commissioners Workshop On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved the minutes of the October 21, 2005, Commission Workshop as distributed. October 25, 2005, Board of Commissioners Regular Meeting On motion by Commissioner Miller,
seconded by Commissioner Baker, and carried unanimously, the Port
of Vancouver USA Board of Commissioners approved the minutes of
the October 25, 2005, regular meeting as distributed. OPEN FORUM Recognition of Newly-Hired Port Environmental Services Specialist Executive Director Larry Paulson and Environmental Services Director Patty Boyden introduced Craig Heimbucher, newly-hired Port Environmental Services Specialist. The Commissioners welcomed Craig to the Port of Vancouver. Portside Project Executive Director Paulson reported that Paul Christensen, Portside, contacted him and requested a letter of support from the Port to accompany Portside's presentation to the Vancouver Planning Commission during a rezoning request this evening. Mr. Paulson mentioned the Port's support of this project in the past and invited Mr. Christensen and his attorney, Mike Simon, to submit their request to the Commission. Mike Simon, attorney representing Portside, reported that the rezoning request would be considered by the Vancouver Planning Commission this evening. He explained that the request was an extremely limited one, seeking a Heavy Industrial zone change from the current Light Industrial designation, with a covenant running with the land that would limit the Heavy Industrial uses to extremely limited recycling from construction demolition. He added that the requested covenant would include certain Port uses such as rail lines, parking, some manufacturing of automobiles, since the 30 acres, once filled in an estimated nine to 15 years in the future, would be deeded to the Port by Portside. Mr. Simon asked that the Port of Vancouver submit a letter of support to the Vancouver Planning Commission during the hearing at City Hall. Paul Christensen pointed out that all current uses of the property are Heavy Industrial uses and operating under conditional use permits and the requested rezoning would simply designate the zoning classification to reflect what is currently permitted on the property. He gave history of the site, adding that the Fruit Valley Neighborhood Association and Cadet Manufacturing have given support. Mr. Christensen stated that all proceeds from operations at the site would be returned to the community through donations to the Vancouver Symphony, Center for the Arts, Boys and Girls Club, and the Vancouver National Historic Reserve. He asked that the Commission submit a letter of support to the rezoning request which he said was Portside's last hurdle before obtaining a permit to operate the construction recycling facility. Commissioner Miller acknowledged that he had discussed this matter with Mr. Christensen on the previous day and, at his request, Mr. Christensen pledged that the landfill would not contain large pieces of debris, but, rather, the debris would be compacted and, further, inspections by the Port to determine compliance would be allowed at any time. Commissioner Miller pointed out that the matter of Portside deeding the property to the Port of Vancouver--a separate issue from the request for a letter from the Port supporting the rezoning request--would need to be considered at a future time. Mr. Christensen agreed with him. In response to questions by Commissioner Baker, Mr. Christensen explained that the project would not create an eyesore and would be completely landscaped. Mr. Christensen said that Idaho Waste Systems would operate the project on the property. Commissioner Moser said that the matter was not listed as an action item on the agenda and he did not think a vote should be taken at this meeting. Executive Director Paulson replied that the matter was announced to the media prior to this meeting in a revised agenda, it had been discussed in the past, and he asked the Commission to provide direction whether or not to proceed with the letter of support, as requested by Mr. Christensen. Commissioner Miller said he was glad the matter had been divided into two issues, one to support the Portside proposal and one to determine whether or not the Port would accept ownership of the land. Executive Director Paulson agreed with him. Commissioner Moser said that the Commission normally receives staff recommendations on matters being considered and said he did not feel like making a decision at this meeting without first having a staff recommendation and also knowing whether or not the City of Vancouver supports the project. Commissioner Miller asked Executive Director Paulson about a staff recommendation. Mr. Paulson replied that the proposal was supported by the Port in the past, its charitable issues are significant, and although there may be some issues related to the City, staff would recommend the Commission's support of the zoning change request as requested by Mr. Christensen. Mr. Paulson asked that the Commission give him authority to submit a letter of support to the Vancouver Planning Commission. On motion by Commissioner Miller, seconded by Commissioner Baker, and carried 2 - 0 (Commissioner Moser abstained from voting), the Port of Vancouver Board of Commissioners authorized Executive Director Paulson to submit a letter supporting Portside's rezoning request from Light Industrial to Heavy Industrial to the City of Vancouver Planning Commission. Commissioner Moser said that he was abstaining because he was not happy with the way staff presented the proposal to the Commission without a recommendation and also because he did not know whether or not the City supports the proposal. Bill Hogan, Ft. Vancouver Seafarers Center Board member, said that he felt the Commissioners should consider requesting that Portside include the Seafarers Center as one of the charitable recipients along with the ones earlier mentioned by Mr. Christensen. The Commissioners agreed with him and asked that consideration be given to having the Seafarers Center included in the list of donations. Coates & Kokes Presentation on Port Corporate Branding Communications Manager Maureen
Chan-Hefflin introduced Steve Kokes and Jeanie Coates, from Coates
Kokes, who gave a detailed presentation on the Port's corporate
branding project. The Commissioners discussed the marketing project
with Mr. Kokes, Ms. Coates and staff. ACTION ITEMS UNFINISHED BUSINESS Stormwater Memorandum of Agreement Executive Director Paulson mentioned that the stormwater memorandum of agreement between the City of Vancouver and the Port was revised according to discussion at the previous Commission meeting, and he had distributed copies of the finished product and wanted to make sure there were no additional concerns before he signed it and forwarded it to the City. There were no concerns relative to the stormwater
agreement raised by the Commissioners and Executive Director Paulson
said that he would proceed with executing the agreement. NEW BUSINESS Port of Vancouver USA Contract Log Executive Director Paulson presented the Port Contracts Logs 2005 dated November 8, 2005. Commission Meeting Schedule Executive Director Paulson reported that he
would recommend, at the next regular meeting on November 22, not
holding the second meeting in December. ACCOUNTS PAYABLE EXECUTIVE DIRECTOR AND STAFF
REPORTS Executive Director Paulson reported on the following events:
Mr. Paulson announced that the
Port Annual Tenants Event, which will include Commissioner Moser's
Retirement Event, has been scheduled on December 20 at The Quay
and the annual Port RePort has been scheduled on January 26, 2006,
also at The Quay. Executive Director Paulson congratulated the 2006 slate of POVEA officers, including Todd Krout, President; Linda Carlson, Vice President; Erika Chamberlain, Secretary; and Rick Cline, Treasurer. Executive Director commended the 2005 slate of POVEA officers, including Becky Eisiminger, President; Vic Bilyeu, Vice President; Matt Oftedahl, Secretary; and Amy Hanson, Treasurer. He praised their excellent efforts and thanked them for their service. Deputy Executive Director Todd Coleman reported on Leadership Clark County's annual growth and livability session at the Port, which was held November 5 and included a tour of the Port. He said the session focused on the Columbia Gateway project and the Port's Economic Development and Conservation Plan and provided a lot of excellent feedback to the Port. Executive Director Paulson mentioned a letter of appreciation from Leadership Clark County thanking Todd Coleman and Marie Day for their efforts during that day. Deputy Executive Director Coleman added that Cager Clabaugh, representing Local 4, led the bus tour and was very complimentary of the Port's efforts during his presentation. Executive Director Paulson and Environmental Services Director Patty Boyden reported on the recent Emergency Management System Audit conducted at the Port by Faith Leavitt. Ms. Boyden explained that the Port is wrapping up the two-year program for the EMS through the American Association of Public Ports (AAPA) and Environmental Protection Agency (EPA) and this was a readiness audit. She added that the Port received high grades for being ready to implement the program. She reported that staff received very complimentary remarks in the audit, especially the work that Archivist Matt Oftedahl has done. Sr. Director of Marketing and Operations Alastair Smith reported on a Marine Fire and Safety Association exercise that was held at the Port November 7. Facilities Director Curtis Shuck reported on a change order to the contract with Buckaroo-Thermaseal Roofing which resulted in a savings of $19,200 to the Port. He gave kudos to the Maintenance staff for their efforts in making this happen. Executive Director Paulson and Facilities Director Shuck reported on an incident involving a United Harvest crane that occurred on port property last evening. Mr. Shuck reported that no injuries were sustained and a minor environmental spill occurred and was being appropriately addressed. COMMISSIONER REPORTS Commissioner Miller reported that
he would not be able to attend the December 20 annual tenant's event
and Commissioner Moser's retirement event due to a prior commitment
and gave his apologies to Commissioner Moser. Commissioner Miller reported on the following meetings he attended:
Commissioner Moser reported that he also attended the CREDC Annual Meeting. He also reported on the annual Veterans Day Parade in Vancouver and a regular meeting with Executive Director Paulson. Commissioner Moser mentioned the Election Night event scheduled at Clark College following today's election and encouraged everyone to attend. Commissioner Baker reported that she attended a CREDC Strategic Planning Meeting, October 27; the CREDC Annual Meeting, November 3; a Blazing Trails Dinner, November 4; and the Annual Veterans Day Parade, November 4. Executive Director Paulson acknowledged that Vestas had presented a small token of their esteem, replicas of wind turbines, to the Commissioners. Executive Director Paulson reported that he recently attended a dinner of the Columbia Steamship Operators where industry service awards were presented to the Port of Vancouver, Port of Portland and Port of Longview. ADJOURNMENT There being no further business to come before the Port of Vancouver USA Board of Commissioners, the November 8, 2005, regular meeting was recessed at 11:20 a.m. by Commission President Moser.
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