OPEN FORUM

Commission President Miller invited comments from the audience regarding any items not listed on the agenda. There were no comments at this time

ACTION ITEMS

Adopt Resolution No. 18-2007 Authorizing the Executive Director to Sell and Convey Port Property of $10,000 or Less in Value

Finance Director Maggie Smith presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commission.

On motion by Commissioner Wolfe, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved and adopted Resolution 18-2007, authorizing the executive director to sell and convey port district property of $10,000 or less in value.  

Approve Resolution No. 19-2007

Finance Director Maggie Smith presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commission.

On motion by Commissioner Wolfe, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved Resolution 19-2007, authorizing defense of claims as provided in RCW 53.08.208. 

Approve Resolution No. 20-2007 Amending Resolution 6-2003

Finance Director Maggie Smith presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commissioners.

On motion by Commissioner Baker, seconded by Commissioner Wolfe, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved Resolution 20-2007, amending Resolution 6-2003. 

Adoption of Resolution No. 21-2007, Port of Vancouver USA Employee Manual

Executive Director Paulson presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commission and stated this is for the adoption of Resolution 21-2007 to make certain revisions to the Port of Vancouver Employee Manual.

Jonathan Eder, Human Resource Manager, provided an extensive summary on the proposed revisions to the employee manual including the following sections:

2.14     Dress Code – Updated dress code policy.
5.11     Health Reimbursement Account HRA/VEBA.
6.01     Vacation Leave – Updated vacation/sick policy to PTO policy.
6.02     Holidays – Removed personal holiday.
6.03     Sick Leave Accrual – Deleted policy.
6.04     Use of Sick Leave – Deleted policy.
6.06     Abuse of Sick Leave – Deleted policy.

After extensive discussions regarding the proposed revisions, on motion by Commissioner Wolfe, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners adopted Resolution No. 21-2007, Port of Vancouver USA Employee Manual revisions with the exception of section 5.11 regarding Health Reimbursement Account HRA/VEBA which is deferred to a later date.   

Adopt Resolution No. 22-2007 for Prepayment of Claims

Finance Director Maggie Smith presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commissioners.

On motion by Commissioner Wolfe, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved Resolution 22-2007 providing for the prepayment of claims as detailed on Exhibit “A” attached to the Resolution.

Authorization to Solicit in 20088

Facilities Director Curtis Shuck presented the staff report, as contained in the agenda packet, and discussed the proposal with the Commissioners.

On motion by Commissioner Wolfe, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners authorizes Port staff to publicly advertise for public works capital projects, services, material and equipment that were approved in the 2008 Budget.

2008 Executive Director Compensation

Commission President Miller stated this agenda item is for Executive Director Paulson’s 2008 compensation and annual car allowance. He reminded the audience the Commission met earlier in executive session to discuss his performance and now would like to bring this forward during open public meeting in particular to make decisions on compensation.

Annual Compensation and Car Allowance

Commissioner Miller stated the Commission is very happy with Executive Director Paulson and hopes he will remain on staff and not retire for a few more years.  He indicated the Commission would also like to take action on Executive Director Paulson’s 457(f) agreement which is due to expire in March 2008 and will do so after the discussion on compensation and car allowance.  

After an extensive discussion by the Commission, on motion by Commissioner Miller, seconded by Commissioner Wolfe, and unanimously carried, the Port of Vancouver, USA Board of Commissioners increased the compensation of Executive Director Larry Paulson by four percent of his 2007 salary to $159,120 and maintained his monthly automobile allowance of $500.00 for the use of his personal automobile in connection with official duties.

457(f) Deferred Compensation Program

On motion by Commissioner Miller, seconded by Commissioner Baker, and unanimously carried, the Port of Vancouver, USA Board of Commissioners agreed to a new contract with Executive Director Paulson for an additional two-year period, to run from April 1, 2008 to a date no later than March 31, 2010, with a possible end date of December 31, 2009, at a rate of 15% of the annual compensation of Executive Director Larry Paulson.

ADJOURNMENT

There being no further business to come before the Port of Vancouver USA Board of Commissioners, the December 21, 2007, regular meeting was adjourned at 10:35 a.m. by
Commission President Miller.