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 January 24, 2007
CALL TO ORDER PUBLIC MEETING EXECUTIVE SESSION The regular meeting was recessed into an executive session regarding real estate, personnel and litigation issues at 8:00 a.m. The executive session ended at 9:00 a.m. and a brief recess followed. Commission President Miller resumed the regular meeting at 9:05 a.m. and announced that an executive session was held from 8:00 a.m. to 9:05 a.m. for the purpose of discussing real estate, personnel, and litigation issues. He also announced that no action was taken by the Commission during the executive session. OPENING REMARKS BY PRESIDENT
AND EXECUTIVE DIRECTOR
APPROVAL OF MINUTES OPEN FORUM Kent Williams, Director of the Ft. Vancouver Seafarers Center announced the Propeller Club of the Columbia Willamette is having their annual Casino Night at the Riverside County Club on the 3rd of February. He added the proceeds have been designated to go to the Seafarers Center and encouraged all to attend. Mr. Williams said for further information concerning Casino Night to call Doris Allen at the Merchant’s Exchange. ACTION ITEMS Facilities Director Shuck presented the staff report, as contained in the agenda packet and discussed the proposal with the Commissioners. He said Pacific Coast Shredding (PCS) is interested in increasing their current leasehold by approximately 3.862 acres to include portions of Cell 2 and the Brazier property. He explained that PCS has been a valuable tenant since 1997 and has outgrown their current lease on Cell 1. He said PCS had approached the Port looking for additional space and this project has actually been in the works for about 14 months. Director Shuck reported PCS has been very accommodating with the Port and other tenants specifically Great Western Malting concerning their proposed ethanol project. He stated although the premises require a Restrictive Covenant and an Agreed Order by the Department of Ecology. This has been worked through with Environmental Services Director Boyden and Port Counsel. Commission President Miller invited Pacific Coast Shredding to comment. Victor Winkler, President of Pacific Coast Shredding agreed with Director Shuck about the time and effort put into this lease. Mr. Winkler said PCS has been using rail cars for transporting scrap sold domestically but has since expanded and is now loading vessels to export scrap. He explained PCS is putting in a $1.4 million water treatment facility that will be up and running in April that will cover the new lease area as well as the Cell 1 site. Mr. Winkler said this and the water treatment facility already in place at the dock where the ships are loaded show that PCS cares about the environment and the quality of the product they are selling to their customers. Mike Vail also from PCS reported they were loading their twentieth vessel at Berth 2 right now. Mr. Vail pointed out vessels loaded for PCS have resulted in Wharfage and S & F figures to the Port of about $1.8 million. He said currently PCS is exporting 250,000 metric tons a year. Mr. Vail stated the additional property in this lease will allow PCS to become more competitive, efficient and continue its growth allowing more vessels to be loaded. He added their work with MTC, the Local, the Port staff and neighbors shows a good spirit of cooperation with everyone and they are looking forward to a long and prosperous tenure with the Port. Commission President Miller asked Director Shuck when the lease on Cell 1 expires as he noticed the termination date on this new lease does not coincide with the lease on Cell 1. Director Shuck explained that the lease on the Cell 1 property expires in 2008 with a ten year option and this new lease is a ten year lease with a five year option. Commissioner Miller wanted to know if the different lease expiration dates would be an issue. Director Shuck stated he did not think this would be a problem and explained it would give them another opportunity to sit down and negotiate an amendment to the lease. Commissioner Wolfe inquired if the lease included a relocation provision, in the event it became necessary to relocate PCS. Director Shuck answered the relocation clause is generally in our boiler plate for storage but if relocation became necessary it would warrant another opportunity for negotiations. He said if the Port were able to provide a business case that made sense to all parties he thought PCS certainly would be willing to consider that. On motion by Commissioner Wolfe, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved the Lease Agreement between Pacific Coast Shredding and the Port of Vancouver for approximately 3.862 acres (168,229 square feet) of land located at Cell 2 and Brazier.
Deputy Executive Director Coleman and staff presented the staff report, as contained in the agenda packet and discussed the proposal with the Commissioners. Commissioner Wolfe asked Director Coleman if he could distinguish the strategic plan from the business plan. Director Coleman explained the business plan is the operational plan that supports the strategic plan. He said the strategic plan is the Commission directive that directs staff and the business plan is the solutions on how to support that strategic plan. Director Coleman pointed out the plan would be updated with the 2006 actuals and then would be looked at again in July to see if there are any modifications or updates that need to be made to it at that time. He said that this lines up nicely with the budgeting process beginning in August. Commission President Miller said he thought this strategic plan was a very conservative one that he expected the Port to exceed. On motion by Commissioner Baker, seconded by Commissioner
Wolfe, and unanimously carried, the Port of Vancouver USA
Board of Commissioners adopted Resolution #4-2007 to adopt
the Port of Vancouver, USA Strategic Plan. UNFINISHED BUSINESS There was no unfinished business discussed at this meeting.
EXECUTIVE DIRECTOR AND STAFF REPORTS
Community Involvement
Deputy Executive Director Coleman reminded all present of the following upcoming events:
COMMISSIONER REPORTS Commissioner Wolfe made an early departure from the meeting in order to meet his obligations in court as a trial lawyer. Commissioner Baker reported she attended both Stakeholder meetings at the Port on January 16 and 18. She stated she also attended the State of the City on January 23. Commission President Miller attended the Columbia River Crossing Business Caucus Group on January 9, met with Community Relations Manager Katy Brooks on January 12 to review the outline of the Port RePort, and attended both Stakeholder meetings at the Port on January 16 and 18. He said he met with the WPPA Dues Committee on January 17 and had lunch with Mayor Royce Pollard on January 19. Commissioner Miller stated on January 20 he attended the memorial service for Carl Flipper who worked at Clark College. He said the evening of January 20 he attended the opening and tour of the new Southwest Washington Medical Center Patient Tower. Commissioner Miller said he had lunch with County Commissioner Betty Sue Morris on January 22 concerning RTC. He said he attended the Waterfront Rail Discussion at the Port on January 22 and the State of the City on January 23. Commissioner Miller reported he had a meeting with Senator Murray’s staff last week concerning federal funding requirements. He said he told Senator Murray he thought Ginger Metcalf from Identity Clark County could chair a committee to help Clark county figure out their priorities as far as federal funding requirements are concerned. Commissioner Miller announced that on February 8 he and his wife
would be having a reception for Jeff Hamm who is the new Executive
Director of C-Tran and his wife at the Club at the Historic Reserve.
He said that the purpose of the reception was to build relationships
and for Mr. Hamm to meet others in his peer group. ADJOURNMENT
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