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Meeting Agendas

February 27, 2007
BOARD OF COMMISSIONERS
REGULAR MEETING

CALL TO ORDER PUBLIC MEETING

Commission President Miller called a regular meeting of the Port of Vancouver USA Board of Commissioners to order at 8:00 a.m., Tuesday, February 27, 2007, at the Port of Vancouver USA Administrative Office, 3103 N.W. Lower River Road, Vancouver, Washington 98660.


EXECUTIVE SESSION

The regular meeting was recessed into an executive session regarding personnel, real estate, contract negotiations, and litigation issues at 8:02 a.m. The executive session ended at 9:33 a.m.

OPEN TO THE PUBLIC

After a brief recess, Commission President Miller resumed the regular meeting at 9:40 a.m. and announced that an executive session was held from 8:02 a.m. to 9:33 a.m. for the purpose of discussing personnel, real estate, contract negotiations, and litigation issues. He stated that no action was taken by the Commission during the executive session.

Commissioner Miller announced that Commissioner Wolfe was unable to attend this meeting due to illness. On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners excused Commissioner Wolfe from this meeting.


OPENING REMARKS BY PRESIDENT AND EXECUTIVE DIRECTOR

Executive Director Paulson introduced and welcomed guests. Those attending the meeting included:

Arch Miller Commission President
Nancy Baker Commission Secretary
Larry Paulson Executive Director
Alastair Smith

Sr. Director of Marketing & Operations

Maggie Smith Finance Director/Treasurer
Curtis Shuck Director of Facilities
Patty Boyden Environmental Services Director
Lisa Lowe Port Counsel
Katy Brooks Community Relations Manager
Sue Groth Communications Specialist
Mike Schiller Operations Manager
Betsy Rogers Administrative Assistant
Kent Williams Ft. Vancouver Seafarers Center
Ron Morrison Ft. Vancouver Seafarers Center
Jonathan Nelson The Columbian
Cager Clabaugh ILWU Local 4
Joel Darling NW Carpenters
Steve Mathis MTC
Bruce Ashbach NW Carpenters
Damon Webster Mackay & Sposito
Andy Kangas CBRE

APPROVAL OF MINUTES

February 5, 2007, Special Commission Meeting

On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved the minutes of the February 5, 2007, special commission meeting as published.

February 7, 2007, Special Commission Meeting

On motion by Commissioner Baker, seconded by Commissioner Miller, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved the minutes of the February 7, 2007, special commission meeting as published.

February 13, 2007, Regular Commission Meeting

On motion by Commissioner Miller, seconded by Commissioner Baker, and carried unanimously, the Port of Vancouver USA Board of Commissioners approved the minutes of the February 13, 2007, regular commission meeting as published.

OPEN FORUM

Commission President Miller invited comments regarding any items not listed on the agenda from the audience and asked that comments be limited to five minutes.

Ron Morrison from the Ft. Vancouver Seafarers Center had several comments and a question as a follow up to the Ft. Vancouver Seafarers Center workshop held at the Port two weeks ago. He said the workshop included a review of the Seafarers Center’s 40 year history and also a discussion on the past partnership between the Center and the Port. He pointed out a number of community leaders attended the workshop to show their support of the Seafarers Center including Mr. Lynch who urged the Port to look for ways to financially support the Seafarers Center. Mr. Morrison asked if the Commissioners would make a declarative statement of support for the Seafarers Center. He explained a resolution of support for the record would clarify the Center’s status with Port staff and could provide direction in searching out ways to provided financial help.

Commissioner Miller stated Port staff would put together a resolution of support for the Seafarers Center. He explained the Port has always supported the Seafarers Center however it is not able to legally give financial support to the Center. He said the Port’s attorney and the State Auditor’s office recently confirmed it is against the law for Port funds to be used to support the Seafarers Center. He pointed out there is a bill that has been submitted to the legislature as an addendum to an existing law that would amend the language to allow Port districts to provide financial support including charitable contributions to nonprofit organizations whose principal if not exclusive function is to provide support services to commercial seafarers while their ships are in Port. He explained if the bill makes it through the legislature and the Governor signs it, it will become law sixty days after being signed by the Governor. He said once the legislature changes the language it also has to be approved by the Attorney General. Executive Director Paulson explained the Attorney General would have to decide if the statute change is sufficient to get around the constitutional prohibition of a gift to a nonprofit corporation by a Port District.

Mr. Morrison asked the Commission if they would support the proposed bill. Commissioner Miller and Executive Director Paulson said the Port would take no action on the bill and is taking a neutral stance on the issue. Commissioner Miller explained if the law does change, then the Commission would be forced to make a decision, but in the meantime Port staff would draft a resolution of support for the Seafarers Center.

Andy Kangas from CB Richard Ellis gave a brief statement of support for the Port’s proposed acquisition of the Alcoa / Evergreen property. He explained the community is in dire need of land that provides jobs and said he has turned away countless users because there is not enough land available and ready to be sold or leased.


ACTION ITEMS

There was no action items discussed at this meeting.


UNFINISHED BUSINESS

Executive Director Paulson announced he would be attending the Columbia River Crossing meeting at 4:00 p.m. He said he was granted authorization to support the three proposed crossing alternatives being recommended by the Columbia River Crossing Task Force at the last Commission meeting. He explained increasing controversy and discussion has taken place recently concerning the possibility of adding a fourth option that would include keeping the existing bridges. Executive Director Paulson pointed out that flexibility on the vote may be necessary due to these discussions and asked the Commission if the staff recommended alternatives remain the direction the Commission would like him to take. Commissioner Miller and Commissioner Baker agreed this would be the best position.

Commissioner Miller pointed out Commissioner Wolfe is unable to travel and would not be available to attend the customary PNWA Mission to Washington D.C. beginning March 4. Commissioner Baker agreed to attend the lobbying effort for the Port in Commissioner Wolfe’s absence.


NEW BUSINESS

There was no new business discussed at this meeting.

 

EXECUTIVE DIRECTOR AND STAFF REPORTS

Executive Director Paulson and staff reported on the following events and meetings attended by Port representatives:

Transportation Access

  • Executive Director Paulson participated with Port of Portland Executive Director Bill Wyatt and spoke to the Women in Transportation group about the Port of Vancouver and the Port of Portland on 2/13/07
  • Executive Director Paulson and Port of Portland Executive Director Bill Wyatt also spoke to the WA/OR Joint Senate Transportation Committees at the Port of Portland on 2/16/07
  • Executive Director Paulson, Deputy Executive Director Coleman, Sr. Director of Marketing & Operations Smith, and Director of Facilities Shuck visited the Union Pacific Railroad in Omaha on 2/22/07
  • Executive Director Paulson chaired a WPPA Ad Hoc Committee on Rail on 2/23/07

Community Involvement

  • Vancouver Heart District Presentation attended by Community Relations Manager, Katy Brooks on 2/15/07
  • Several Port Commissioners and staff members attended the State of the County on 2/16/07
  • Executive Director Paulson spoke to the Greater Vancouver Chamber Public Affairs Committee that met at the POV on 2/20/07
  • Several Port Commissioners and staff members attended the Celebrate Freedom Marshall Lecture on 2/21/07
  • Vancouver Lake Watershed Partnership Meeting attended by Environmental Services Director Boyden on 2/21/07
  • Port Commissioners and staff attended the Port RePort with Rep. Baird on 2/21/07
  • Carter Park Neighborhood Association Meeting attended by Community Relations Manager, Katy Brooks on 2/22/07

Legislative and Associations

  • Public Affairs Director Jacobs participated in a PNWA Visit with Roger Cockrell, United States Senate Subcommittee on Energy and Water on 2/13/07
  • Director Jacobs made Legislative Visits on 2/15/07
  • Director Jacobs met with Marc Korman, Senior Policy Assistant for Rep. Baird at the Port on 2/16/07

Upcoming
Deputy Executive Director Paulson reminded all present of the following upcoming events:

  • Fruit Valley Neighborhood Association Meeting 3/1/07
  • PNWA Mission to Washington D.C., 3/4 - 9/07
  • POV Commissioner Forum (Miller) 3/13/07
  • POV Commissioner Forum (Wolfe) 3/14/07
  • POV Commissioner Forum (Baker) 3/20/07
  • Hough Neighborhood Association Meeting 3/20/07
  • VIP Tour 3/22/07

COMMISSIONER REPORTS

Commissioner Baker reported she attended the State of the County on February 16 and the CREDC Quarterly Luncheon on February 22. She said she also attended the Port RePort Breakfast, reception for General Pace and the Marshall Lecture on February 21. In addition she stated she took several phone calls from citizens who had comments and questions regarding the Port.

Commissioner Miller reported he attended the Association of Pacific Ports Mid-Year Conference held in Long Beach, CA on February 15 & 16. He said he also attended the Port RePort Breakfast, reception for General Pace and the Marshall Lecture on February 21.

RECESS

The regular meeting was recessed at 10:27 a.m. to sign documents and resumed at 10:40 a.m.

WORKSHOP

The 2006 Year End Review workshop was presented by Finance Director Smith to the Commission and staff from 10:40 a.m. until 11:15 a.m.


RECESS

The regular meeting was recessed at 11:14 a.m. and resumed at 11:15 a.m.


EXECUTIVE SESSION, CONTINUED

The regular meeting was recessed into executive session at 11:15 a.m. for the purpose of continuing the discussion of personnel, real estate, contract negotiations, and litigation issues held prior to this meeting. The executive session ended at 11:55 a.m. No action was taken in the executive session.


ADJOURNMENT

There being no further business to come before the Port of Vancouver USA Board of Commissioners, the February 27, 2007, regular meeting was adjourned at 11:55 a.m. by Commission President Miller.

 


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