public records request
The Port of Vancouver is committed to helping individuals access public records. As a special-purpose municipal corporation serving the citizens of Clark County, the Port
complies with the Washington State Public Records Act (RCW 42.56).
The Port of Vancouver utilizes the comprehensive list of exemptions and prohibitions set forth by the Washington State Public Records Exemptions Accountability Committee
(Sunshine Committee) housed within the Attorney General’s Office (Sunshine Committee | Washington State) as well as those exemptions set forth by MRSC as part of the Public Records Act publication (MRSC - Exemptions and Prohibitions for Local Government Records)
How to Request Public Records
Public records requests may be submitted verbally or in writing to the Port of Vancouver’s designated Public Records Officer (Suzette Pump) by:
- Email: info@portvanusa.com
- Phone: 360-693-3611
- Completing and submitting an online Public Records Request Form located at Public Records Request - Port of Vancouver USA
To assist the Port of Vancouver in locating and providing responsive records, requests
should include:
- Requester’s name (optional)
- At least one contact method:
- Mailing address; or
- Email address; or
- Phone number
- A description of the requested records that is specific enough to help the Port identify, locate and provide responsive records
- Date of the request
Fees and Costs
Under state law, the Port of Vancouver may not charge for locating public records or making records available for review or inspection. The Port may charge the actual costs of copying public records, including staff time spent making the copies.
- Standard black-and-white photocopies: fifteen cents ($0.15) per page
- If the Port pays an outside vendor to duplicate records in non-routine formats, such as photographs, blueprints, or recordings, the actual cost may be charged to the requester.
- Digital copies: $2 per CD or DVD. There is no charge for digital copies sent electronically, such as by email or file transfer.
The Port will provide an estimate of copy costs before producing copies, so the requester may decide whether to proceed.
Payment may be made by check or money order payable to the Port of Vancouver.
For more information regarding the fee schedule for copies of records, please visit the Washington State Legislature website.
submit a request through
the form below
At least one form of contact information is required for a public records request: phone, email, or mailing address.
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